Contact Information: Helen Knerr (helenknerr@gmail.com)
Trips Committee Chair (1): Develop contracts for buses, hotels, and Social event; Periodic activity throughout the year to keep track of bids and contracts for tournaments, selected away dual matches, and B1G and NCAA competitions. Promote bus trips and Social by emails, website, and newsletter; Hold Trips Committee meetings before season starts and as needed; Answer emails and other requests in a prompt and positive manner. Review all refund requests for compliance with the PSWC Cancellation Policy. Trips Committee Co-Chairs are active members of each subcommittee.
Administrative Subcommittee: With others on the Trips Committee, maintain listings of signups for all trips, Social, shuttles, and hotel reservations. Arrange for NCAA stadium seating if possible. Answer daily email correspondence or forward to appropriate person for response. Keep Committee Co-Chairs, Bus Trip Subcommittee, Financial Subcommittee and Social Subcommittee updated. In coordination with bus hosts, email itinerary to riders. Mostly seasonal between early November and mid-March.
Bus Trip Subcommittee: With others on the Trips Committee, this Subcommittee determines which away dual meet/tournament competitions to plan for. They develop itineraries including times, meals, and additional stops. Bus plans are sent to riders, hotels, restaurants, and the bus companies. Seasonal activity during dual meet season and through NCAA Tournament in mid-March.
Social Subcommittee: With others on the Trips Committee, work with contracted venues for Reception and Gathering at NCAAs. Develop a menu and program. Coordinate bus shuttle if being used.; ideal if these volunteers are traveling to NCAAs and are available to help during the Social.
Financial Subcommittee: Develop cost estimates for each of the various planned bus trips and trip-related Social using an already developed Excel spreadsheet. Track and periodically report actual costs and income for each planned bus trip and trip-related Social event to the Trips Committee membership.
